Planning Application forms, checklists and guidance notes

How to apply

We encourage you to submit your application online through the Planning Portal to help speed up the process.

** Please note that due to a major system upgrade, as well as the Coronavirus situation, there will be a delay in the registering of new applications received since March.  We are however making our way through this backlog and you will be contacted in due course.  We apologise for any inconvenience this may cause.

During the ongoing Coronavirus situation, we are doing what we can to ensure the Planning Service will continue to function.  We have Planning staff working from home and able to process applications, however we are only able to process new applications that are submitted electronically online at this time.  We are unable to currently undertake any site visits.  Discussions, meetings and consultations can still continue with the aid of online technology.  Further updates will appear on this page when available.

Submit your application through the Planning Portal

Applying online helps you to:

• Identify which forms you need to complete
• Help you have complete the application form
• Attach relevant files including drawings and other supporting information
• Produce a site location plan
• Calculate the correct fee and pay for your application online (where relevant)

The information provided on the application form, drawings and documents will be made available on the internet.

Each form is accompanied by help text and a checklist, which you should read to make sure you have given us all the information needed. Further information on the additional supporting information listed in each checklist can be found in our Validation Requirements document, which sets out when particular information is required.

If you do not send all the information we need to deal with your application, we will not be able to register it and we will advise on what you need to do to ensure it is valid and complete.

•  View Validation Checklist (pdf, 1mb)  (This file may not be suitable for users of assistive technology. Request an accessible format. )

To help us process your application as quickly as possible it is important that you take time to read the attached guidance. You should also complete and return the appropriate checklist with your planning application.

Paying the Planning Fee

• See the full list of fees for different types of planning permission.
• You can use the electronic Fee Calculator available from Planning Portal (links to external site)

pay online or by phone here 

Quick Links

• Householder Applications
• General planning applications
• Outline planning applications
• Other Planning Applications
• Prior notifications
• Pre-application forms
• Notice under Article 11

Householder Applications

These forms should be used for works to domestic dwelling houses (not flats), including extensions, conservatories, garages, dormer windows, new access drives.

If you are unsure whether you need planning permission for your proposal then you should refer to our page on Residential Planning . Alternatively, if you think permission is not required and you would like a legal determination to this effect, you can submit an application for a proposed Lawful Development Certificate.

General planning applications

These notes and forms are to be used for non-householder applications. They are used for building works, engineering works and changes of use, and alterations to flats.

Outline planning applications

An outline planning application is a means of establishing the principle of a proposed development without having to supply all of the details. The grant of outline planning permission will then be conditional upon the subsequent approval of details of 'reserved matters'

Other Planning Applications

• Read our protocol for dealing with non-material minor amendments (pdf, 134kb, This file may not be suitable for users of assistive technology. Request an accessible format. )

Prior notifications

The Government issued a new Statutory Instrument in May 2013 setting out new provisions for permitted development through the planning system. This significantly relaxes the controls on what will require planning permission. You will still need to notify the Council of your plans, using the application forms below, and we will also still need to notify neighbours of your proposals. The Council will then tell you if you can proceed. If you get confirmation from the Council that you can go ahead with development, you will then also need to notify the Council in writing that the work has been completed.

• Prior Approval of a Proposed Larger Home Extension
• Application for Prior Notification of Demolition
• Application for Prior Notification of Operations by a Telecommunications Operator
• Application for Notification of a Proposed Change of Use to Dwelling(s)
• Prior Approval of proposed Change of Use of Agricultural Building to a Dwellinghouse (Use Class C3)
• Prior Approval of Proposed Change of Use to State Funded School
• Prior Approval of proposed Change of Use of a building from a Retail Use (Use Class A1 or A2) or a Mixed Retail and Residential Use to a use falling within Use Class C3 (Dwellinghouse)
• Prior Approval of Proposed Change of Use of Agricultural Building to a flexible use within Shops, Financial and Professional services, Restaurants and Cafes, Business, Storage or Distribution, Hotels, or Assembly or Leisure
• Prior Approval of proposed Change of Use of Agricultural Building to a State-Funded School or Registered Nursery
• Notification for Prior Approval for a Change Of Use from Storage or Distribution Buildings (Class B8) and any land within its curtilage to Dwellinghouses (Class C3)
• Notification for Prior Approval for a Change of Use from Amusement Arcades/Centres and Casinos, (Sui Generis Uses) and any land within its curtilage to Dwellinghouses (Class C3)
• Notification for Prior Approval for a Change of Use from Shops (Class A1), Financial and Professional Services (Class A2), Betting Offices, Pay Day Loan Shops and Casinos (Sui Generis Uses) to Restaurants and Cafés (Class A3)
• Notification for Prior Approval for a Change of Use from Shops (Class A1) and Financial and Professional Services (Class A2), Betting Offices, Pay Day Loan Shops (Sui Generis Uses) to Assembly and Leisure Uses (Class D2)
• Notification for Prior Approval for a Development Consisting of the Erection or Construction of a Collection Facility within the Curtilage of a Shop
• Notification for Prior Approval for the Temporary Use of Buildings or Land for the Purpose of Commercial Film-Making and the Associated Temporary Structures, Works, Plant or Machinery required in Connection with that Use
• Notification for Prior Approval for the Installation, Alteration or Replacement of other Solar Photovoltaics (PV) equipment on the Roofs of Non-domestic Buildings, up to a Capacity of 1 Megawatt

Pre-application forms

Newcastle City Council offers a pre-application advice service which can informally assess whether planning permission is required and highlight potential issues which may arise during any application. The service provides an 'in principle' feedback on your proposal as well as more detailed discussions and negotiations on a scheme before you submit a formal planning application.

• Pre-Application (householders) Advice (pdf, 1mb) and Online Form. The Advice document has a form which you can print and complete by hand if you prefer to submit a hard copy.
• Pre-Application (non-householders) Advice (pdf, 535kb)​ and Online Form.  If you prefer to submit a hard copy you can download and print this version.
• The Advice documents may not be suitable for users of assistive technology. Request an accessible format.
• Further advice on our Pre-Application service, including how to request a meeting with us.

• Lead Local Flood Authority (LLFA) - Surface Water Drainage Pre-Application Advice (pdf, 555kb) (This file may not be suitable for users of assistive technology. Request an accessible format. )

Notification of an application to the owner of the land

If the applicant is not the owner of the land to which an application is to be made then notice should be served upon the owner/tenant using the form below. The form should be completed by the applicant and served on the owner or agricultural tenant. Also if the owner of the land is not known then notice should be published in a local newspaper, using the form below.
•Notice under Article 13 of Application (certificate B or C) - Notice 1
•Notice under Article 13 of Application (certificate C or D) - Notice 2
•Notice under Article 13 of Application (Householders)