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Register a Birth

Birth registrations will resume in Newcastle on Monday 8 June.

A new system has been put in place to enable outstanding registrations to be tackled as quickly as possible while strictly adhering to social distancing.

Registrations will be strictly by appointment only and availability will be staggered based on the date of birth of the child.  This will allow earlier births to be registered first.

Parents of babies born on or before 30 April 2020 are now being invited to contact the Register Office to make an appointment. Please phone 0191 278 7878 and ask for Registrars or email us at, providing a contact telephone number for someone to contact you.

Parents are asked to keep an eye on the Registration Services pages of the council’s website for new dates appearing. Only then should those parents ring to make an appointment.

Parents attending to register must adhere to strict social distancing guidelines as outlined below:

  • If parents are married or in a civil partnership only one parent should attend to register the birth.
  • If parents are not married or in a civil partnership both parents should attend.
  • For the safety of your family and Register Office staff you should not bring your baby, other children or family members to the appointment with you.
  • If you are displaying any symptoms of Covid-19 you should not attend.
  • If you are showing symptoms when you attend your appointment you will be asked to leave.

More detailed information will be provided by a Registrar when you make your booking.

Please note that any parent turning up at the Civic Centre without an appointment will not be seen.


When and where to register a birth

Appointments and drop-in service

Who can register

Information needed to register



When and where to register a birth

All births in England and Wales must be registered within 42 days of the child being born. You should do this at the Register Office in for the area where the baby was born.

If you cannot register the birth in the area where the baby was born, you can go to another Register Office and they will send your details to the correct office. This is called registering by declaration.


Who can register

An unmarried mother can always register a baby's birth alone without including the details of a second parent. Where a second parent is to be included, please read the information below:

  • If the parents are married or in a civil partnership when the baby is born, either parent may register the birth. 
  • If the baby’s parents are not married or in a civil partnership, and they want a father’s details to be included in the register, both parents should attend the office together to register the birth.
  • If the baby’s parents are not married or in a civil partnership, and they want a second mother’s details to be included in the register, both parents should attend with the appropriate paperwork.

For other parental circumstances, please visit's Register a Birth page for guidelines.

If the parents subsequently marry or form a civil partnership they should re-register their baby.


Information needed to register a birth

You will be asked for the following information:

  • The date and place of birth (if the birth is a multiple birth (e.g. twins or triplets) the times of each birth are needed)
  • The baby’s forename, surname and sex
  • The baby’s parents' forenames, surname,  place of birth and occupation
  • If applicable, the baby's mother's maiden name
  • Addresses of the baby's parents both at the time of registration and at the time of birth

To improve the accuracy of our records it would be helpful if you could bring one or several of the following documents:

  • Your passport
  • Your council tax bill
  • Your driving licence
  • All marriage or civil partnership certificates
  • Your birth certificate
  • Deed Poll

If you do not have the above documents, we can still go ahead with registering the birth.



You can purchase a certified copy of the original entry at the time of registration or at a later date. Certificate charges can be found on our fees page.


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