What documents do I need to provide for my application to be approved?

What documents do I need to provide for my application to be approved? 

Provide proof of residency at the permit address
•    A Council Tax statement for the current financial year; or
•    A Tenancy Agreement containing the address of the property, names of all the tenants and the start/end date of the tenancy.  If we can’t see the dates of the tenancy we cannot confirm the applicant is living there currently, so cannot approve the application at that point.  
o    Once you have your tenancy agreement you can apply for your permit in advance of moving into the property, so the permit is available to you for your first day of residing there.  Your application will be processed and the permit will be posted out a couple of days before the tenancy is due to commence; or
•    Bank statement dated in the last 3 months; or
•    Utility bill dated within the last 3 months.
•    If you have only recently purchased the property or are about to purchase the property, you can supply a completion statement from your conveyancer confirming the purchase of the property.   
Provide proof of vehicle documents
•    We need to establish an audit trail linking the vehicle to be named on the permit with the applicant.  
•    This can be either by the vehicle registration document (V5C) if the applicant is the named keeper of the vehicle (at the Newcastle address or a different address) or a vehicle insurance schedule confirming that the named resident is insured to drive the vehicle; or
•    If the vehicle is a company vehicle used by the applicant we need to have supporting evidence linking the vehicle to the company and then an audit trail proving the link between the applicant and the company.  A  Vehicle Registration Document (V5C) or lease/hire agreement can be accepted to provide the link between the company and applicant and a P60 End of Year Tax Certificate or payslip (with financial details deleted, as appropriate) is acceptable to provide the link between the resident and the vehicle being used for work purposes; or
•    If you have access to multiple work vehicles, so are likely to have different vehicles over the course of the lifespan of the vehicle, we can issue a “Pool” vehicle permit.  Please supply three V5C documents for the multiple vehicles you have access to or a letter from your employer explaining that you regularly take home different vehicles.  This evidence should be accompanied by a payslip (with financial details deleted) confirming your employment with the company.
•    If the vehicle is a private lease or hire vehicle - a copy of the lease or hire agreement to link the vehicle with the applicant.
Information regarding how your personal data may be collected, processed, shared and retained following your application for a permit can be found here