Planning Committee

Find out when the next Planning Committee meeting will be held

 


What does the Planning Committee do?

The Planning Committee decides on planning applications that have been referred to it. Not every planning application goes to the Committee. More than 90% of applications are decided by planning officers under what are known as "delegated powers". This means that the Planning Committee has given the authority to planning officers to make decisions on applications. Find out which applications need to be considered by the Planning Committee and which applications can be decided by Officers.

 

Can I attend Planning Committee meetings?

Members of the public are welcome to attend Planning Committee.

 

Where do Planning Committee meetings take place?

Our Planning Committee meetings are held in a room in the Committee Suite on the first floor of the Civic Centre. Access to the Committee Suite is from within the Civic Centre. On the day of Planning Committee, staff at the reception desk in the Civic Centre tower block will be able to advise you which Committee Room the meeting will be held in.

View accessibility information about the Civic Centre, including the Committee Suite, from Accessable.co.uk. Should you have any particular accessibility requirements please advise Democratic Services in advance of the meeting.

 

How often does the Planning Committee meet?

The Committee usually meets every 3 weeks on a Friday morning. The meetings commence at 9.30 am. Find out when meetings will be held.

 

Who is on the Planning Committee and who else attends the meetings?

The Planning Committee has a Chairman and Vice Chairman and other elected Councillors. To find out more about committee membership please view the relevant committee paper.

Planning Officers will be at the meeting to advise the Committee and make a formal record of the meeting.

 

Can I view the agenda and reports before the Planning Committee meeting?

Copies of the agenda will be available at the meeting. The agenda and reports to Planning Committee can also be viewed five working days before the meeting here.

If you require the agenda and reports to be translated or provided in Braille, audio or large print, please contact Democratic Services.

 

Will I be able to speak at the Planning Committee meeting?

It may be possible for the Planning Committee to hear representations from interested parties about planning applications. This is known as a hearing. There is no automatic right to a hearing and it is necessary to make a request before the meeting.

Requests for hearings should be made to the Assistant Director of Planning at least four working days before the meeting who  will consult the Planning Committee Chair or Vice Chairs and come to a view as to whether a hearing is likely to assist the Committee in determining the application.

 

What happens if a number of people wish to speak about an application?

No more than one person will normally be heard on behalf of the applicant or objector. If there are several objectors you should agree among yourselves who will represent all viewpoints at the meeting.

A group of objectors may have a spokesperson as set out above. Alternatively, you may ask someone to speak for you, or you may use a professional advisor.

 

Can Ward Councillors speak at the Planning Committee meeting?

It is possible for Ward Councillors who are not members of the Planning Committee to speak about an application at the meeting. Members of the Planning Committee can also speak but will not have a vote on the item.

 

What will happen at the Planning Committee meeting if there is a hearing?

The Committee will normally consider the applications in agenda order, however if a hearing has been agreed on an application the Chair may decide to consider that item first.

The Chair will ask the Planning Officer to briefly introduce the application. The spokesperson who is opposed to the application will be asked to speak, and the Committee may then ask questions of the spokesperson. The applicant or their spokesperson will then be asked to speak in support of the proposal and the Committee may again ask questions.  Any interested Councillors (who do not have a vote on the item) will then be asked to speak.

The Planning Officer will address the Committee on points raised by speakers and will answer any questions from Committee Members. The Chair will ask Committee Members to express their views on the item before the Committee.

The Committee will then vote on the item based on the recommendation in the report (either 'for' or 'against'). Should the vote be tied, the Chair has the casting vote.

 

What issues should I speak about?

The Planning Committee's decision on an application can be based only on planning issues.   See guidance here on the kind of issues.

When you speak at a meeting, you should confine your speech to one or more of these issues and explain how the proposed development will affect you.

 

How long will I be able to speak?

We have to ensure that hearings are conducted in a businesslike manner, because the Committee has a large number of applications to deal with at each meeting.

No more than one person will normally be heard on behalf of the applicant or objector, a maximum of five minutes will be allowed for each person to speak, and only one opportunity will be given to speak. If you intend to read from a prepared statement you are advised to check how long it takes to read to make sure it is less than five minutes.

 

Can I hand out information at the meeting?

The only document that can be handed out is a transcript of the speech made at the meeting. The Committee will not have time to read any other documentation before discussing the application and voting on a decision. Registered speakers and interested councillors who wish the Committee to take photographs, drawings or other material into account must first have submitted these documents to the case officer at least four working days before the meeting. All such documents submitted by registered speakers will be considered by the Committee at the discretion of the Chair.

 

Are the minutes available after the meeting?

As a record of everything that was said and decided at each meeting, the Minutes of the Planning Committee meeting will be included in the agenda for the following meeting. View the committee agenda documents.

 

Customer feedback

If you wish to send us any comments or feedback on the Planning Committee procedure, here is a  short customer satisfaction survey.

Did you know?

As a record of everything that was said and decided at each meeting, the Minutes of the Planning Committee meeting will be included in the agenda for the following meeting. View the committee agenda documents.

 

 

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