This Publication Scheme commits Newcastle City Council to make information available to the public as part of its normal business activities. The information covered is included in the classes of information below. You can find more guidance on the definition of these classes in sector specific guidance manuals issued by the Information Commissioner's Office on their website.

The Council will

  • Publish information, including environmental information, which is held by us within the classes below
  • Specify the information which is held by us and falls within the classifications below
  • Publish information in line with the statements contained within this scheme
  • Produce and publish the methods by which the information is made available so that it can be easily identified and accessed by members of the public
  • Review and update on a regular basis the information we make available under this scheme
  • Produce a schedule of any fees charged for access to information which is made available
  • Make this publication scheme available to the public

Classes of information

Who we are and what we do
Organisational information, locations and contacts, constitutional and legal governance

What we spend and how we spend it 
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts

What our priorities are and how we are doing
Strategy and performance information, plans, assessments, inspections and reviews

How we make decisions
Policy proposals and decisions, decision-making processes, internal criteria and procedures, consultations

Our policies and procedures
Current written protocols for delivering our functions and responsibilities

Lists and registers
Information held in registers required by law and other lists and registers relating to the functions of the authority

The classes of information will not generally include

  • Information where the disclosure is prevented by law, or exempt under the Freedom of Information Act, or is otherwise protected from disclosure
  • Information in draft form
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons

The method by which information published under this scheme will be made available

Follow the links above contained in the Classes of Information to find out what information is covered by this scheme and how it can be obtained.

Wherever possible, information is provided on our website. Where it is not practical to make information available on our website or if someone does not wish to access the information through the website, we will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. In these cases contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where the Council is legally required to translate any information, it will do so.

When providing information in accordance with this scheme we will meet all obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats.

If you have difficulty finding your way around this scheme you can ask for advice and assistance at our Customer Services Centres or any Public Library in Newcastle.

Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges we make for routinely published material will be clear and justified, and kept to a minimum.

Material which is published and accessed on our website will be provided free of charge. If you do not have your own access to the internet, you can get free access to the Council's website at any Customer Services Centre or Public Library in Newcastle. There is a charge for printouts in these facilities.

If we are providing you with a copy of information contained within the scheme, charges may be made for costs such as:

  • Photocopying
  • Postage and packaging
  • The costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are justified in all the circumstances, and are in accordance with a published schedule of fees which is readily available to the public.

Where information is available for inspection, this will usually be provided free of charge. However, a charge may be made for providing a copy of information on the register (e.g. register of births, marriages and deaths).

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written requests

Information held by the Council that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

Page last updated: 
26 February 2016
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