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Apply for a Copy Certificate
The Register Office is able to issue certificates for events that took place in Newcastle upon Tyne from 1837 to the present day.
If you use our standard service your certificate will be ready for collection within 15 working days of your application being made.
If you use our priority service your certificate will be ready for collection within 24 hours of your application being made. If you apply before 11am, you can collect after 3pm on the same day at the Register Office reception desk. If you order after 11am you can collect your certificate after 11am the following day.
Please note that these timings apply to working days only (i.e. if you order a certificate on Saturday it will not be ready to collect until Monday).
How to apply
The quickest and easiest way to apply for your copy certificate is to use our online application form.
We offer an online search of birth, death, marriage and civil partnership records however index search results can be limited, as not all of our records are indexed. If your index search does not produce any results or if you do not know the exact date and place of an event please fill in an application form to order a certificate.
Telephone: 0191 2787878 and ask for 'Registrars' then choose Option 2.
Monday to Thursday 8am to 6pm
Friday 8am to 4.30pm
Payment can be made by debit or credit card.
Apply in person at the Register Office reception desk Monday to Friday 8.30am to 4.30pm.
Payment can be made by debit or credit card, by cash or by cheque.
Please provide us with details of the certificate you require together with your payment.
Information required to apply for a copy certificate
The information listed below is the minimum required to allow a search to be carried out:
- First and last name at birth
- Year of birth
- First and last names of at least one parent
- First and last name of the deceased
- Year of death
- First and last names of at least one of the married couple
- Year of marriage
- First and last names of both partners
- Address of each partner at the time the ceremony took place
- The year of the ceremony
- The venue in which the ceremony took place
Please note that no searches will be carried out without payment first being made.
The cost for the standard service is £11 and the cost for the priority service is £35. Full details of certificate costs can be found on our fees page.