Apply for a Copy Certificate

Apply for a Copy Certificate

We are only accepting online applications for copy certificates.  All certificates will be posted out.  

We do not accept certificate applications over the phone or over the counter.

If you are unable to use the online form please request your certificate by post.  You should send a letter including all the relevant information, a phone number we can contact you on and a cheque or postal order made payable to Newcastle City Council for the relevant amount.

Priority Service

Priority applications will be posted out within 24 hours of receipt of your application.  Please note that these timings apply to working days i.e. if you order your certificate on a Saturday it will not be posted until Monday.

Standard Service

Standard applications will be posted out within 15 working days of receipt of your application.

Apply Online for Copy Certificates


How to Apply 

Information required to apply for a copy certificate



The Register Office is able to issue certificates for events that took place in Newcastle upon Tyne from 1837 to the present day.

How to apply


Use our online form to order and pay for your certificate.

By post

Please provide us with details of the certificate you require together with your payment.

Payment can be made by cheque or postal order.

Information required to apply for a copy certificate

The information listed below is the minimum required to allow a search to be carried out:


  • First and last name at birth
  • Year of birth
  • First and last names of at least one parent


  • First and last name of the deceased
  • Year of death


  • First and last names of at least one of the married couple
  • Year of marriage

Civil Partnerships

  • First and last names of both partners
  • Address of each partner at the time the ceremony took place
  • The year of the ceremony
  • The venue in which the ceremony took place

Please note that no searches will be carried out without payment first being made.

If the search is unsuccessful or the event took place in another district, a refund may be given.



The cost for the standard service is £11 and the cost for the priority service is £35. Full details of certificate costs can be found on our fees page.


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