Apply for a Copy Certificate

Apply for a Copy Certificate

Due to unprecedented demand we are unable to processes certificates as promptly as we would like.  Please read the information below before submitting your application.

Priority Service

If you have a request for the priority service, please enter the reason for your urgent need for the certificate into the request form. If we cannot accommodate your request we will contact you and a full refund will be provided.  Priority applications will be posted out within 24 hours of receipt of your application.  Please note that these timings apply to working days i.e. if you order your certificate on a Saturday it will not be posted until Monday.

Standard Service

We will make every effort to process you application as quickly as possible but we cannot guarantee a timescale for delivery.   Please take this into account when placing your order.

Family History requests

We will not be processing family history requests until further notice.

 Please do not contact us to chase the progress of your application as this takes time which could be more productively used to process requests.  If you choose not to wait for your certificate we will be happy to cancel your application and refund your fee.

All certificate applications must be made using our online application form

All certificates will be posted out.  A collection service is not available as public access to the Civic Centre remains restricted.


Apply Online for Copy Certificates


How to Apply 

Information required to apply for a copy certificate



The Register Office is able to issue certificates for events that took place in Newcastle upon Tyne from 1837 to the present day.

How to apply


Use our online form to order and pay for your certificate.

By post

Please provide us with details of the certificate you require together with your payment.

Payment can be made by cheque or postal order.

Information required to apply for a copy certificate

The information listed below is the minimum required to allow a search to be carried out:


  • First and last name at birth
  • Year of birth
  • First and last names of at least one parent


  • First and last name of the deceased
  • Year of death


  • First and last names of at least one of the married couple
  • Year of marriage

Civil Partnerships

  • First and last names of both partners
  • Address of each partner at the time the ceremony took place
  • The year of the ceremony
  • The venue in which the ceremony took place

Please note that no searches will be carried out without payment first being made.

If the search is unsuccessful or the event took place in another district, a refund may be given.



The cost for the standard service is £11 and the cost for the priority service is £35. Full details of certificate costs can be found on our fees page.


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