Apply for a Copy Certificate
We will only be accepting online applications for copy certificates until further notice.
If you have a request for the priority service, please enter the reason for your urgent need for the certificate into the request form. If we cannot accommodate your request we will contact you and a full refund will be provided.
If you would like to use the standard service you may do so. However, due to the pandemic situation we cannot guarantee delivery within 15 working days although we will make every effort to get your order to you as soon as we can.
Please do not contact us to chase the progress of your application as we do not currently have the capacity to do this. If you choose not to wait for your certificate we will be happy to cancel your application and refund your fee.
All certificates will be posted out until further notice – to ensure social distancing guidelines are adhered to, collection will not be permitted.
The Register Office is able to issue certificates for events that took place in Newcastle upon Tyne from 1837 to the present day.
If you use our standard service your certificate will be ready for collection within 15 working days of your application being made.
If you use our priority service your certificate will be ready for collection within 24 hours of your application being made. If you apply before 11am, you can collect after 3pm on the same day at the Register Office reception desk. If you order after 11am you can collect your certificate after 11am the following day.
Please note that these timings apply to working days only (i.e. if you order a certificate on Saturday it will not be ready to collect until Monday).
How to apply
Telephone: 0191 2787878 and ask for 'Registrars' then choose Option 2.
Monday 8am to 4pm
Tuesday to Friday 8.30am to 4pm
Payment can be made by debit or credit card.
Apply in person at the Registrars' Desk in the Newcastle City Council Arches Reception, Monday to Friday 8.30am to 4.30pm.
Payment can be made by debit or credit card, by cash or by cheque.
Please provide us with details of the certificate you require together with your payment.
Information required to apply for a copy certificate
The information listed below is the minimum required to allow a search to be carried out:
- First and last name at birth
- Year of birth
- First and last names of at least one parent
- First and last name of the deceased
- Year of death
- First and last names of at least one of the married couple
- Year of marriage
- First and last names of both partners
- Address of each partner at the time the ceremony took place
- The year of the ceremony
- The venue in which the ceremony took place
Please note that no searches will be carried out without payment first being made.
The cost for the standard service is £11 and the cost for the priority service is £35. Full details of certificate costs can be found on our fees page.