Annual canvass

Annual Canvass

The Electoral Registration Officer for each authority has a duty to ensure that the register of electors is up to date and accurate.  One of the ways we do this is by the Annual Canvass.  Every year we write to each address in Newcastle upon Tyne to check the details we hold are correct.

It is a legal requirement that we send out letters regarding the canvass and if we ask you for information it is also a legal requirement for you to provide this; if you don’t you could be fined £1,000.

The way we carry out the Annual Canvass of Electors has changed because of new legislation.  Please see below for further information.

The 2020 Canvass

Before we write out to each household, we will match the information we hold with government records. 

During July we wrote to all households in Newcastle upon Tyne to check that the information we hold on the electoral register is correct.

Canvass Form

If we are uncertain whether the information we hold is correct, and we did not receive a response to the initial correspondence, we are legally required to send a canvass form to those properties.   You must respond to this form as soon as possible as it is a legal requirement that you do so, even if you have no changes to report.  The ways you can respond are detailed on the form.

If we don’t receive a response, the  law requires us to try and make contact with you by telephone or by calling at your house to collect the form. Please help us to avoid having to make a personal visit by responding to the canvass form as soon as possible.

Covid-19

Residents will no doubt understand that, in the current circumstances, we would like to avoid sending out canvassers to make personal visits.  Therefore, we are asking that you please help us by responding if you have been asked to and to do this as soon as possible.   

How to respond to your form

Online

(You can make changes using this method)

The easiest way to complete the form is online.  It takes less than 3 minutes and is the most cost effective way of responding.

  • Visit www.householdresponse.com/newcastle
  • Enter part one and part two of your security code (detailed on your form)
  • Follow the instructions
  • You can make changes using this response method.

By phone

(You can response to confirm no changes using this method)

  • Call 0800 197 9871
  • When prompted enter part one and part two of your security code (detailed on your form).
  • You cannot add or remove anyone or make changes by this response method.

By text

(You can response to confirm no changes using this method)

  • Text NOCHANGE (all block capital and no space between words)
  • Followed by parts one and two of your security code to 80212
  • You cannot add or remove anyone or make any changes using this response method. 

REMEMBER: If you are asked to provide information please do this as soon as possible to avoid a canvasser calling at your household.

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