It is the responsibility of the Event Organiser to ensure that there are sufficient numbers of stewards who are adequately trained, to perform the role they are required to undertake, are aware of the geographical location and landscape of the site and who are organised within a defined management structure. Those providing security services at events undertaking licensable activities may require a Security Industry Authority (SIA) licence.

Those working on a wholly voluntary basis will not require an SIA licence. It is the responsibility of the Event Organiser or appointed representative to hold clear briefing sessions with the stewards prior to the event.

The numbers required will be dependant upon the nature of the event and will be agreed at the Safety Advisory Group meetings. The stewarding plan will form part of the Event Safety Management Plan and gives details of the required position of each steward at a particular time at the event.

In addition the outcomes of risk assessment will also impact upon stewarding levels.

The Health Safety Executive (HSE) Guide to Safety at Sports Grounds states that stewards should be fit, active, aged not less than 18, and preferably not over 55, and have the character and temperament to carry out the duties required of them.

Stewards should:

  • be familiar with the type of event, layout of the site and be aware of their role as documented in the Event Safety Plan for the event;
  • have an understanding of crowd movement and issues of crowd congestion; and
  • be able to communicate at all levels and at all times be identifiable by means of, for example corporate jackets, tabards or uniform.

The information on this webpage provides advice to those wishing to organise an event on Newcastle City Council Land. However, the information contained on this website can also be used for all events whether they take place on Newcastle City Council Land or on private land. Our advice is intended as a simple step by step guide to running an event but it is not a definitive guide to event safety or management. It is offered without regard to the specific circumstances of individual events and/or the knowledge or experience of the individuals running those events. Event organisers should always seek advice from experienced health and safety and event management professions before proceeding.

Please note: This information has no legal force and is not an authoritative interpretation of the law, which is a matter for the Courts. It is intended to help businesses to understand in general terms, the main features of the legislation. The information is not a substitute for the legislation and you should refer to the text of the legislation for a full statement of legal requirements and obligations. Where appropriate, you should seek your own independent legal advice.

You may also need a specific licence for your event. For more information on the licences that may be applicable, visit licences and permits

For further information, please contact Events Licensing, Public Safety and Regulation, City of Newcastle upon Tyne, Civic Centre, Newcastle upon Tyne, NE1 8QH.
Phone: 0191 2777130

Page last updated: 
2 November 2017
Was this page useful?