Who can register a death?

People who can legally register a death include:

  • A relative.
  • A person present at the death.
  • The occupier of the premises where the death occurred if he/she knew about it.
  • The person arranging the funeral (not the undertaker).

A death should be registered within five days unless a Coroner is conducting an investigation into the circumstances. Deaths must be registered at the Register Office for the district where the death occurred. 

Make an appointment

For deaths in Newcastle upon Tyne you must register the death at The Register Office, 2nd Floor, Civic Centre, Newcastle upon Tyne, NE1 8QH 

Phone: 0191 278 7878 and ask for Registrars.

Appointments are available from Monday to Friday between 8.30am and 3.45pm. Please contact the Register Office to make an appointment.

If it will be difficult for you to travel to the right register office to register the death, you can go to a register office in a more convenient place in England or Wales. This is known as 'Registration by Declaration' and the process may take longer.

Information needed to register a death

A Registrar will ask you for the following information:

  • The date and place of death.
  • The full name and surname of the person who has died.
  • Their address.
  • Maiden surname, any other names used, if applicable. 
  • The date and place of birth.
  • If the deceased was married, widowed or registered a formal civil partnership, the full name and occupation of their spouse or formal civil partner.
  • The date of birth of a surviving spouse or civil partner.
  • Details of any public sector pension e.g. civil service, teacher or armed forces.

Documents to bring with you

When you attend your appointment to register a death, please bring the following information with you:

  • The cause of death certificate from the doctor, or notification from the Coroner. 
  • The deceased person's passport, birth certificate and NHS medical card, if possible (see below for additional supporting evidence). 

We will give you the form you need to pass to the funeral director to allow the funeral to go ahead.

Additional supporting evidence

To improve the accuracy of death records, documentary evidence will be sought at registrations, including the deceased person's:

  • Passport,
  • Proof of address (for example, a utility bill),
  • NHS medical card,
  • All marriage or civil partnership certificates,
  • Birth certificate,
  • Deed Poll. 

If you are the person who is registering the death, the 'informant', please bring with you your own:

  • Passport,
  • Driving licence,
  • Proof of address (for example, a utility bill).

If you do not have any supporting evidence, we can still go ahead with registering the death.

Death certificates

At the time of registration a death certificate can be issued at a cost of £4. You can buy additional copies at the registration appointment or from the Register Office at a later date. More information on Register Office fees.

Tell Us Once service

If you are registering the death of a person who lived in Newcastle upon Tyne, we can offer you an additional service called Tell Us Once. Using Tell Us Once ensures the right parts of government services are told (such as tax credits and Housing Benefit) as well as departments within the council (like libraries and adult social care):
The information you give will be treated securely and confidentially. The organisations that are contacted will use the information to update records, to end services, benefits and credits as appropriate. They may use the information in other ways but only as the law allows.

Find out more about Tell Us Once.

Page last updated: 
19 February 2018
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