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When and where to register a birth

A birth must be registered in the registration district where it occurred within 42 days. If it is not convenient to attend that register office you can give the details at any register office in England or Wales. They will forward the information to the register office of the district where the birth took place. The register office of the district where the birth took place will post to you any birth certificates.

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Information needed to register a birth

You will be asked for the following information:

  • The date and place of birth. If the birth is one of twins, triplets, etc. the times of each birth are needed.
  • The baby's forename, surname and sex.
  • The baby's parents' forenames, surnames and places of birth. 
  • The baby's parents' occupations.
  • The baby's mother's address.
  • The baby's mother's maiden name.
  • The date of the baby's parents' marriage and number of previous children.

To improve the accuracy of birth records, it would be helpful if you could bring one or several of the following documentary evidence:

  • Your passport
  • Your council tax bill
  • Your driving licence
  • All marriage or civil partnership certificates
  • Your birth certificate
  • Deed Poll

If you do not have the above documents, we can still go ahead with registering the birth.

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What will I be asked?

You will be asked questions required by law which may be of a very private and confidential nature. In most cases they include:

  • Information relating to previous pregnancies
  • Whether or not these resulted in a live birth or stillbirth
  • Parentage of the children
  • Parental responsibility
  • Use of other names by parents
  • Parents' occupations and addresses

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Appointments and Drop-in Service

Birth registration services are located at:  The Register Office, 2nd Floor, Civic Centre, Newcastle upon Tyne, NE1 8QH.

Drop-in Service

We offer a Drop-in Service for most birth registrations*.  Opening times are from 8.30am to 4pm, Monday to Friday.  .

*There are just a few circumstances where an appointment is necessary – see below to find out if you will need an appointment.


We operate an appointment system for:

  • Re-registrations
  • Declarations
  • Registration of a stillbirth
  • Certificate amendments

To make an appointment you should contact the Register Office. Appointments are available throughout the day and take place in private interview rooms. If you register elsewhere, check with the office concerned to see if they use an appointment system.

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Who can register

If the parents are married when the baby is born, either parent may register the birth. If the baby's parents are not married, and they want the father's details to be included in the register, both parents should attend the office together to register the birth. If the parents subsequently marry each other they should re-register their baby.

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Copies of the Birth Certificate

You can purchase a certified copy of the original entry at the time of registration.  For the cost of certificates, please look at our fees page.

Birth Certificates for Family History

See the Family History Section for information on searching for certificates for family history and about our indexes.

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At the birth registration you can purchase a copy of either the short or full birth certificate. If you want further copies of a birth certificate at a later time, a range of fees apply.  Please look at our fees page.

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Page last updated: 
19 February 2018
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