Complete our Birth Registration Survey
- When and where to register a birth
- Information needed to register a birth
- What will I be asked?
- Appointments and Drop-in service
- Can I use the drop-in service?
- Do I need an appointment?
- Who can register?
A birth must be registered in the registration district where it occurred within 42 days. If it is not convenient to attend that register office you can give the details at any register office in England or Wales. They will forward the information to the register office of the district where the birth took place. The register office of the district where the birth took place will post to you any birth certificates.
You will be asked for the following information:
- The date and place of birth. If the birth is one of twins, triplets, etc. the times of each birth are needed.
- The baby's forename, surname and sex.
- The baby's parents' forenames, surnames and places of birth.
- The baby's parents' occupations.
- The baby's mother's address.
- The baby's mother's maiden name.
- The date of the baby's parents' marriage and number of previous children.
To improve the accuracy of birth records, it would be helpful if you could bring one or several of the following documentary evidence:
- Your passport
- Your council tax bill
- Your driving licence
- All marriage or civil partnership certificates
- Your birth certificate
- Deed Poll
If you do not have the above documents, we can still go ahead with registering the birth.
You will be asked questions required by law which may be of a very private and confidential nature. In most cases they include:
- Information relating to previous pregnancies
- Whether or not these resulted in a live birth or stillbirth
- Parentage of the children
- Parental responsibility
- Use of other names by parents
- Parents' occupations and addresses
We offer a Drop-in Service for most birth registrations*. From 24 April 2017 the Drop-in Service will relocate from the Customer Service Centre to the Register Office, Civic Centre, Newcastle upon Tyne, NE1 8QH. Opening times are from 9am to 4pm, Monday to Friday. Mondays and Fridays are our busiest days as well as the day following a Bank Holiday, when you might expect to wait a little longer to be seen.
*There are just a few circumstances where an appointment is necessary – see below to find out if you will need an appointment.
We operate an appointment system for:
- Registration of a stillbirth
- Couples in a civil partnership where both parents are to be recorded on the birth certificate
- Any registration involving assisted conception
- Abandoned children
- Adopted children
- Certificate amendments
To make an appointment you should contact the Register Office. Appointments are available throughout the day and take place in private interview rooms. If you register elsewhere, check with the office concerned to see if they use an appointment system.
If the parents are married when the baby is born, either parent may register the birth. If the baby's parents are not married, and they want the father's details to be included in the register, both parents should attend the office together to register the birth. If the parents subsequently marry each other they should re-register their baby.
Copies of the Birth Certificate
You can purchase a certified copy of the original entry at the time of registration. For the cost of certificates, please look at our fees page.
Birth Certificates for Family History
See the Family History Section for information on searching for certificates for family history and about our indexes.
At the birth registration you can purchase a copy of either the short or full birth certificate. If you want further copies of a birth certificate at a later time, a range of fees apply. Please look at our fees page.