The way we all register to vote has changed

The registration system changes on 10 June 2014.  The new system is called 'Individual Electoral Registration' (IER)

How is the new system different?

  • You can now register online at
  • Everyone is responsible for registering themselves.  Under the old system the 'head of every household' could register everyone who lived at their address.
  • You need to provide a few more details to register - including your national insurance number and date of birth.  This makes the electoral register more secure.

How do I register under the new system?

1. Go to

2. Fill in your name, address, date of birth and a few other details.  You will also need your national insurance number, which can be found on your national insurance card, or in official paperwork such as payslips, or letters about benefits  or tax credits

3. Look out for a confirmation letter to say you have been registered.

Will I need to do anything?

1. Look out for a letter or application form between August 2014 and November 2014.  Most people who are already registered to vote will be registered automatically under the new system.  They do not need to do anything.  However, some people will need to take action to join the new register.  We are writing to people to tell them whether they need to take action.

2. Respond to the letter if you are asked to.  The letter will tell you whether you are on the new register or whether you need to take action.  It will tell you what to do. If you don't respond a reminder form will be sent to you. By law, we must also send a second reminder, followed by a personal visit to all residents who do not register to vote under the new system so that their details can be included on the Revised Register, which will be published by 1 December 2014.

If you are a postal or proxy voter

You must register under the new IER system or you will automatically lose the right to use this method of absent voting.  Again, you will receive a letter telling you what to do.

Find out more

Further information about IER is available from

Rolling Register

The register is not a static document, however.  From January to September, we update the register using the Rolling Registration process.  We add the names of new applicants, remove the names of electors who have died or moved away, and alter names, for example, where electors have married.

If you do not appear on the register, or you believe your details are inaccurate please contact us.

If you move house we need to know your new details.  Please register online at or altenatively contact Electoral Services for a form.

The easiest way to check if you are on the register is to contact us, or you can call into the Civic Centre or the City Library and inspect the register.

The City Council keeps a Register of Electors. Only people whose names appear on the register are allowed to vote. There are two versions of the Register:

  • The Full Register of electors lists everyone who is entitled to vote. It is available to check, under supervision, at the Civic Centre, the Central Library and some local libraries. It is also used by other organisations for prevention and detection of crime and checking your identity when you apply for credit. The law states who can have a copy of the full register and what it can be used for.
  • The Open Register is available for sale to anyone that requests a copy and can be used for any purpose. If you do not want your details to be sold on please place a tick in the appropriate column on the registration form. All occupiers must be asked individually if they want to opt out of the Open Register.

It's important that everybody has the chance to speak up and have their say. Our local councillors make decisions that affect you now as well as what the city will be like in the future. They decide how we best manage national policies, with everything from changes in education to benefits to housing.

Who can Register?

Visit the 'Who Can Vote' page here to view our 'Who Can Register to Vote at a glance' list.  If your nationality is included on the list then you are eligible to vote.

Where you can inspect the register

The full Register of Electors is on public display at the following places :

  • Customer Service Centre, Civic Centre
  • East End Customer Service Centre, Shields Road
  • Gosforth Customer Service Centre and Library
  • Kenton Centre, Hillsview Avenue
  • Outer West Customer Service Centre, West Denton Way
  • West End Customer Service Centre and Library, Condercum Road
  • City Information Service, Level One, City Library.

The following Libraries also have parts of the register:

Fenham Library - Newcastle Central Constituency
East End Library - Newcastle East Constituency
Fawdon Library - Newcastle North Constituency

Old copies of registers that are no longer in force are held in Local Studies at the City Library.

Please note that due to data protection Electoral Services are unable to supply any information from the Register of Electors.

Page last updated: 10 June, 2014